Privacy Policy

Last updated: 27 January 2025

1. Who We Are

Data Controller: MG Road Racing
Contact: [email protected]
Location: United Kingdom

2. Information We Collect

2.1 Information You Provide Directly

We collect information you provide directly to us, such as when you:

• Contact us through our contact form: Name, email address, company name (optional), phone number (optional), message content, and sponsorship package interest
• Subscribe to our newsletter: Email address and name
• Interact with our social media: Any information you choose to share publicly

2.2 Information We Collect Automatically

When you visit our website, we may automatically collect certain information through cookies and similar technologies:

• IP address and general location information
• Browser type and version
• Device information (type, operating system)
• Pages visited and time spent on our website
• Referring website or source
• Date and time of visits

3. Cookies and Similar Technologies

We use cookies and similar technologies to enhance your browsing experience, analyze site traffic, and provide personalized content. You can control your cookie preferences through our cookie consent banner.

3.1 Types of Cookies We Use

Cookie Type	Purpose	Duration	Your Choice
Necessary Cookies	Essential for website functionality, security, and form submissions	Session/1 year	Always active (required)
Analytics Cookies	Help us understand website usage and improve performance	2 years	Optional (you can opt-out)
Marketing Cookies	Track visitors to display relevant advertisements	1-2 years	Optional (you can opt-out)
Functional Cookies	Remember your preferences and provide enhanced features	1 year	Optional (you can opt-out)

3.2 Managing Your Cookie Preferences

You can manage your cookie preferences in several ways:

• Cookie Banner: Use our cookie consent banner when you first visit our website
• Browser Settings: Configure your browser to block or delete cookies
• Opt-out Links: Use specific opt-out mechanisms for analytics and advertising services

Note: Disabling necessary cookies may affect website functionality.

4. How We Use Your Information

4.1 Lawful Basis for Processing

We process your personal data based on the following lawful bases under UK GDPR:

• Legitimate Interest: To respond to your inquiries and provide information about our racing activities
• Consent: For marketing communications and non-essential cookies (where you have given explicit consent)
• Contract: To fulfill any agreements or services you request

4.2 Purposes of Processing

We use the information we collect to:

• Respond to your inquiries and provide customer support
• Send you updates about racing activities, events, and news (with your consent)
• Process sponsorship inquiries and partnership opportunities
• Improve our website functionality and user experience
• Analyze website traffic and usage patterns
• Comply with legal obligations
• Protect against fraud and ensure website security

5. Information Sharing and Disclosure

We do not sell, trade, or otherwise transfer your personal information to third parties without your consent, except in the following circumstances:

5.1 Service Providers

We may share your information with trusted third-party service providers who assist us in:

• Form Processing: Formspree (for contact form submissions)
• Website Hosting: Our hosting provider
• Analytics: Website analytics services (only with your consent)

All service providers are required to maintain the confidentiality and security of your information.

5.2 Legal Requirements

We may disclose your information if required by law, court order, or government regulation.

6. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against:

• Unauthorized access, alteration, disclosure, or destruction
• Accidental loss or damage
• Unlawful processing

Security measures include encryption, secure servers, access controls, and regular security assessments.

7. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes outlined in this privacy policy:

• Contact Form Data: 3 years from last contact
• Newsletter Subscriptions: Until you unsubscribe
• Website Analytics: 26 months (if consented)
• Cookie Preferences: 1 year or until you change them

8. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

• Right of Access: Request a copy of the personal data we hold about you
• Right to Rectification: Request correction of inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data (subject to legal obligations)
• Right to Restrict Processing: Request limitation of how we process your data
• Right to Data Portability: Request transfer of your data to another service
• Right to Object: Object to processing based on legitimate interests
• Right to Withdraw Consent: Withdraw consent for marketing or cookies at any time

8.1 Exercising Your Rights

To exercise any of these rights, please contact us using the details below. We will respond within one month of receiving your request.

9. International Data Transfers

Your personal data may be transferred to and processed in countries outside the UK/EEA. When this occurs, we ensure appropriate safeguards are in place, such as:

• Adequacy decisions by the UK government
• Standard contractual clauses
• Certification schemes

10. Children's Privacy

Our website is not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16. If you believe we have collected information from a child under 16, please contact us immediately.

11. Changes to This Privacy Policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. We will:

• Post the updated policy on our website
• Update the "Last updated" date
• Notify you of significant changes via email (if we have your email address)

12. Contact Us

13. Complaints

If you are not satisfied with how we handle your personal data, you have the right to lodge a complaint with the UK's data protection authority:

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